Vendor Information

Vendor Self Service (VSS)

Vendor Self Service (“VSS”) allows vendors to add/change information such as mailing addresses, “Remit To” addresses, contact persons, phone/fax numbers, etc. The information in VSS is crucial for ensure purchase orders, payment checks, etc., are not delayed or misdirected.

Please note that within VSS, Round Rock ISD will not manage a supplier’s profile. Incorrect addresses, contact information, etc., should be corrected as soon as possible. If you have any questions or need further assistance please call the Purchasing Office at 512-464-6950.

Round Rock ISD Online Vendor Registration (“eROC”)

The Round Rock ISD Purchasing Office uses an online electronic procurement system called “eROC.” This electronic procurement system allows the Purchasing Office to maintain accurate information about eROC registered vendors and the goods and/or services they want to sell to the District. eROC electronically notifies those registered Vendors of Round Rock ISD bid opportunities that are relevant to their business and it allows interested Vendors to electronically submit their bids to the Purchasing Office for evaluation.

If you wish to be considered for eROC electronic notification of bid opportunities that meet your company’s profile and expertise, please register online for this service. There is no charge to register.

Disclosure of Certain Relationships / Conflict of Interest

Effective January 1, 2006, a person or entity who contracts or seeks to contract with Round Rock ISD for the sale or purchase of property, goods, or services (as well as agents of such persons) are required to file a Conflict of Interest Questionnaire with the Purchasing Office Records Administrator. Each covered person or entity who seeks to or who contracts with RRISD is responsible for complying with any applicable disclosure requirements. Additional information regarding Disclosure of Certain Relationships.

Business Seminars and eROC Training Sessions

The Round Rock ISD Purchasing Office regularly conducts seminars and training sessions designed to inform and educate Vendors. All interested firms are invited to attend. Reservations are required.

The business seminars “Six Steps Toward Doing Business with Round Rock ISD” are designed to help Vendors better understand how to sell their goods and services to the District. The training sessions “eROC Vendor Training” helps Vendors to navigate and effectively use the District’s eROC online electronic procurement system. There are currently no scheduled seminars at this time.

Supplier Diversity Program

The Round Rock ISD Supplier Diversity Program ensures that the District will use its best efforts to inform small, women-owned, and minority businesses of all current and future purchasing activities. The District actively promotes and encourages the participation of these businesses in purchasing of all goods and services. Round Rock ISD Supplier Diversity Program.

Solicitations

Round Rock ISD utilizes the following solicitation and purchase methods in order to provide the “best value” for the District: competitive bidding, Competitive Sealed Proposals, Requests for Proposals or Bids, existing State and local contracts, Design-build contracts, contracts using a Construction Manager, and Job Order contracts for minor construction, repairs, or alterations.

Current Round Rock ISD requests for bids or proposals can be found on the Purchasing Office’s Bids and Proposals web page. The solicitations are available in Adobe Acrobat .pdf format. If you are unable to download a solicitation, please contact the Purchasing Office at 512-464-6950.

In October 2011, the District established a solicitation titled Administrative and Instructional Contracted Services (“AICS”) to contract for services of an expert, either an individual or company, who personally renders services to the District on a short or infrequent term, on a fee or per diem basis, and does not involve the traditional relationship of employer and employee. Information about AICS.

Central Texas Purchasing Alliance (CTPA)

Round Rock ISD is a member of this organization of Central Texas school districts. CTPA’s purpose is to support and provide information and services to the purchasing departments within these districts. Central Texas Purchasing Alliance.

District Business Equipment and Surplus Property Sales

The Round Rock ISD Purchasing Office is responsible for disposal of all business equipment, personal property, furniture, and misc. supplies declared to be surplus. Whenever an item of equipment or other property is declared to be surplus, the Purchasing Office disposes of it in the most appropriate manner allowed by District policy. This may afford you and your firm an opportunity to acquire desktop computers, laptop computers, printers, work stations, office furniture, and other valuable supplies at greatly reduced prices. District Business Equipment and Surplus Property Sales.

District Overview

Round Rock ISD covers a geographical area of approximately 110 square miles in parts of Williamson County and northwest Travis County. The District includes both north Austin, a small portion of the City of Cedar Park, and the City of Round Rock. The District can be characterized generally as a suburban area, which is a part of the greater Austin metropolitan area.

Purchasing Office

The Purchasing Office is the business office within Round Rock ISD responsible for oversight and acquisition of goods, services, construction, and professional services requested by the District’s schools and departments. It operates within state and federal law, school board policies, and sound business practices.

Hours and Contact Information

Vendors may visit the Purchasing Office from 8:30 a.m. to 4:30 p.m., any day of the workweek. The Purchasing Office location is:

Purchasing Department
16255 Great Oaks Dr. Suite 200
Round Rock, TX 78681